Private by design.

Journey information

Your selected journey, budget and planning preferences are stored in your browser on your device so the planner can move between pages. If you choose Save to my account, the planning record is also stored privately in Roamava’s database. Use the reset control or clear this site's browser data to remove it.

Optional accounts

Accounts store your email address, display name, account ID and creation time. Your email stays private; your display name appears beside published contributions. Microsoft 365 processes your address and sign-in email to deliver a single-use link. Links expire after 15 minutes. We store hashed sign-in tokens and use a secure, HttpOnly session cookie lasting up to 30 days to keep you signed in. This cookie is necessary for account access and is not used for advertising.

Saved trips include travel dates, places, itinerary notes and budget preferences. Structured passport fields and document-review files are excluded. Do not put sensitive document information in itinerary notes. Accounts and saved trips remain until you delete them. You can delete individual trips, contributions or your whole account from the account page; account deletion requires a recent sign-in. Signing out clears the current planning copy on this device. Account processing is necessary to provide the account features you request; security counters help prevent abuse.

Visa application and document review

The reviewer can read a visa application form and supporting PDF, JPG or PNG files in your browser. Text-based PDFs are read directly; scanned PDF pages and images are processed with on-device OCR. It looks for common fields, readable wording, possible blank-field markers and matches to the selected route's document list. It can also flag differing passport-number references, compare destination or travel-date wording with the journey entered, and suggest mechanical improvements such as making a genuine itinerary's dates, locations and transfers clearer. Its feedback is automated and can be wrong. It does not decide whether information is correct, genuine, sufficient or likely to be accepted, and it does not provide legal advice.

Selected files, extracted text and automated labels stay in temporary page memory on your device. They are not uploaded to Roamava, written to browser storage, included in application logs, used to train a model or shared with a professional. Resetting the review, refreshing or closing the page clears its working references and results. Avoid using the tool on a shared or public device.

The PDF reader, OCR worker, OCR engine and English language data are served from Roamava's own site. The analyser does not send document contents to an external AI or OCR service.

Website delivery

Like most websites, the hosting and security infrastructure may process limited technical request information such as an IP address, device or browser information, request time and security events to deliver and protect the service. Third-party services on travel-planning pages may process technical information as described below.

Google Maps and place search

Trip maps and activity searches load Google Maps services. Google receives technical request information and the destinations and place searches needed to display results. Passport uploads are not sent to these services. See Google’s privacy policy. Place photos and ratings are loaded for the current visit; saved itinerary stops retain a place reference for future lookups.

Travelpayouts Drive

Roamava loads Travelpayouts Drive on the homepage, guides and trip-planning pages to support affiliate links and travel offers. Loading this external script shares technical request information with its provider; the script can inspect page content and links and may use browser storage or cookies. It is not enabled on passport or visa-document review pages. See Travelpayouts’ privacy policy for its handling of information.

Traveller contributions

When you submit a traveller tip, Roamava stores your chosen display name, destination, visit month, contribution, submission time and review status in its website database. Tips are reviewed before publication. Approved tips display your chosen name, visit month and text to other visitors. Do not include contact details, identity documents or private information. This form accepts text only.

To limit spam, we use a salted, hourly digest of the connection IP address and short-lived submission counters. Raw IP addresses are not saved in the contributions database. Reports flag a published contribution for review. Pending and rejected tips are visible to their author and moderators; approved contributions remain until removed. You can edit or delete your contributions from your account. You can also email hello@roamava.com for help.

Partner links and click measurement

Partner buttons are labelled before you open them. A contextual accommodation link can include the destination, check-in date, check-out date, guest count and room count in the provider URL so the provider can show matching results. Activity links include the activity and place. Opening a partner link sends its search details to that provider. Travelpayouts Drive can also inspect links on the planning pages where it is enabled.

The current preview emits a browser-only click event so Roamava can connect consent-aware analytics later. It does not currently send that event to Roamava, Google Analytics, Mixpanel or another analytics service, and it does not set an analytics cookie.

Messages and early access

If you email Roamava, the message and contact details are received so the team can respond and manage the relationship. Do not email identity documents, financial records or visa application files. Messages are kept only while reasonably needed for the conversation, security, records and applicable legal obligations.

Purpose, lawful basis and sharing

Technical website information is handled where necessary for the legitimate interests of providing, securing and improving the service. Email information is handled to respond to your request, take requested pre-contract steps where relevant, and manage legitimate business communications. Roamava does not sell personal information. Information may be handled by service providers only where needed to host, secure or operate the service, subject to appropriate arrangements.

Your choices and rights

Depending on the circumstances, UK data-protection rights may include access, correction, deletion, restriction, portability and objection. You may also complain to the UK Information Commissioner's Office. Contact Roamava first if you would like help with a request.

Age and other people's files

The document organiser is for adults aged 18 or over. Do not use another person's files unless you have their authority and a lawful reason to do so. Do not use the preview for a child's documents.